Free Checklist · For HOA & Condo Boards

    HOA & Condo Elevator Compliance Checklist

    A practical, board-ready checklist of every elevator compliance obligation Florida HOA and condo associations are responsible for — Certificate of Operation, annual inspections, SIRS, fire service phase recall, and modernization deadlines. Print it, or request a free on-site compliance review.

    This checklist summarizes common Florida elevator compliance obligations for associations. It is general information, not legal advice — confirm specifics with your inspector, management, or counsel. For a building-specific review, request a free compliance review below.

    Certificate of Operation

    • A current State of Florida Certificate of Operation is posted in every elevator cab.
    • The certificate has not expired (Florida certificates are renewed annually).
    • Any newly installed or altered elevator received a Certificate of Operation before being placed in service.

    Annual inspections & testing

    • An annual safety inspection by a licensed elevator inspector is on file.
    • Required periodic load/safety tests (e.g. category tests) are scheduled and documented.
    • All inspection deficiencies have been corrected and re-inspected.

    Maintenance Control Program (MCP)

    • A written Maintenance Control Program is kept on site, as required by code.
    • Maintenance is performed by a licensed elevator company on a documented schedule.
    • A maintenance log records every service visit, repair, and callback.

    Fire service & emergency operation

    • Phase I and Phase II firefighters' emergency operation is tested and functioning.
    • Cab emergency communication connects to the required response service.
    • Cab emergency lighting and alarm are operational.

    Accessibility & safety

    • ADA-required features (cab controls, signals, signage) are present and working.
    • Door restrictors and door-protection devices function correctly.
    • Pit, machine room, and hoist-way are clean, dry, and free of stored materials.

    Reserves, SIRS & modernization planning

    • Elevator replacement/modernization is accounted for in the association's reserve study (SIRS).
    • Aging equipment has a modernization plan and budget timeline.
    • Code-mandated upgrades have a documented compliance deadline and plan.

    Request a free compliance review

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    Compliance FAQ

    What elevator compliance is an HOA or condo board responsible for in Florida?

    Florida HOA and condo associations must maintain a current State Certificate of Operation, complete annual safety inspections, keep a written Maintenance Control Program on site, ensure fire service and emergency communication work, and plan/fund modernization of aging equipment (including in the SIRS reserve study).

    How often must Florida elevators be inspected?

    Elevators in Florida are inspected annually, and the Certificate of Operation is renewed annually. Certain periodic load and safety tests are also required on a set schedule. Deficiencies must be corrected and re-inspected.

    Does SIRS affect elevators?

    Yes. Florida's Structural Integrity Reserve Study (SIRS) requirements mean associations must account for major building systems — elevators included — in their reserves so that modernization or replacement is funded when it's due.

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